However, formatted AutoCorrect entries for Outlook 2010 are stored in each user’s NormalEmail.dotm template, just as formatted AutoCorrect entries for Word 2010 are stored in each user’s Normal.dotm template. acl file that is shared by all Office 2010 programs (Word, Excel, PowerPoint, etc.). Note that unformatted AutoCorrect entries for Outlook 2010 are stored in an. The abbreviation should expand into the text, along with any formatting you applied. To do so, open another new e-mail message, type your abbreviation, and press the spacebar. It’s always a good idea to test to make sure your new AutoCorrect entry is working as expected. At this point, you can discard the e-mail message in which you created the AutoCorrect entry or, if you like, send it to someone. Once everything is set up to your liking, click “ OK” three times (once to save your settings within AutoCorrect, again to save your settings in the Editor Options, and finally to save your settings in the Outlook Options). CAUTION: It’s best not to use a whole word or abbreviation that you use often in normal correspondence if you do, you might be in for a rude surprise when you type that word or abbreviation, press the spacebar, and end up with a phrase or paragraph you didn’t intend to insert into your mail message! If the “ Formatted text” option isn’t already active, click the radio button to choose that option.Įnter the abbreviation you want to use in the “ Replace” box. The text you typed and formatted should appear automatically in the “ With” box. About halfway down, you’ll see “ Replace text as you type,” followed by existing (built-in) AutoCorrect entries and an area where you can add new ones. That will open the Editor Options, with the Proofing category highlighted.Ĭlick “ AutoCorrect Options…” to open the AutoCorrect dialog, with the main AutoCorrect tab at the forefront. Next, click the “ Spelling and AutoCorrect” button at the right side of the screen.
If the Mail category at the left side of the Options screen isn’t already highlighted, click “Mail” to see the Mail options. When it looks exactly the way you want, select (highlight) the text, and then, from within the message, click the File tab, Options. To create an AutoCorrect entry - whether plain text or with formatting (you can apply attributes such as bolding, italics, underlining, a font color other than black, hard returns, and so forth) - simply launch a new mail message ( File tab, New E-mail) and type / format the text. Actually, he didn’t remember the name of the feature he simply said that he wanted to be able to type an abbreviation for a phrase or paragraph he uses frequently when he writes mail messages and have the abbreviation expand automatically when he presses the spacebar.
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The other day, a lawyer asked me how to set up AutoCorrect entries in Outlook 2010. Creating formatted AutoCorrect entries in Outlook 2010